Divisions

Introduction

The establishment of a public administration mechanism in line with the current economic and social requirements of Sri Lanka has been identified as one of the foremost and timely needs of this ministry. Hence, this division was established with a view to introducing reforms required for the proper management of human resources in the public service, which is one of the main responsibilities of the Public Administration Division of this ministry, developing information technology systems and online platforms for human resource management, reengineering processes in a way that minimizes unnecessary work steps and delays to replace the outdated methodologies currently being implemented, and making modifications and reforms required to create a public administration mechanism that suits the needs and trends of the future generation and the modern world through digitization.

It is expected to create the necessary programs to improve efficiency, productivity, transparency, accountability and people-centered decision-making ability to meet the current challenges of human resource management in the public service. The above goals are expected to be achieved by using new public management and digital – government methods.

Vision

“Achieving excellence in public service through innovation”

Mission

“Modifying the processes of the Ministry by way of digitizing, virtualizing and applying information technology tools and achieving goals through the introduction of new management methods and re-engineering processes with a view to achieve excellence in public service by modifying the public service.”

Objectives

Introduction of necessary changes for the efficient and effective delivery of public service.
Making the necessary modifications to increase job satisfaction.
Making the necessary changes to deliver an excellent service at a minimum cost.
Making the functions of the public service more convenient through a human resource management system
Increasing transparency in the public service through digitization and the use of information technology tools.
Introduction of easier work steps in the public service through the re-engineering of processes.
Creating a public service that suits the needs of the future generation and the modern world through modernization.

Functions

Preparing a strategic plan for digitization and virtualization of the functions of the ministry.
Development of an information technology system for human resource management in the public sector.
Establishment of a document management system in such a way that documents and information related to the ministry are easily accessible.
Preparing the programme for re-engineering the processes of ministries.

Contact Details

Mr. R.G.C.P.D. Ramawickrama
Senior Assistant Secretary (Public Service Reforms)

Tel	:	+94 (Ext - )
Fax	:	+94
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Miss. L.H.G. Koshala
Assistant Secretary (Public Service Reforms)

Tel	:	+94 (Ext - )
Fax	:	+94
E-mail	:

“The Establishments Code consists of two volumes. The first volume contains chapters from I to XXXIII and Chapter XXXVI whilst the second volume contains Chapter XLVII and XLVIII.

The first volume of the Establishments Code has been issued for the first time in 1972 as a complete volume to be effective from 01.01.1972. Its first edition and the edition effective at present have been issued on 01.09.1985 and 08.07.2013 respectively.

The second volume of the Establishments Code has been issued for the first time in 1974 as a complete volume. Its first edition and the edition effective at present have been issued on 08.04.1981 and 02.08.1999 respectively.

The Establishments Code is issued by the Secretary of the Ministry in Charge of the subject of Public Administration on the approval of the Cabinet of Ministers and revision of the provisions of Establishments Code is made by Public Administration circulars issued by the Secretary of the Ministry in Charge of the subject of Public Administration on the approval of the Cabinet of Ministers.”

Volume I

The Establishments Code issued on 1985

The soft copies of the Sinhala and Tamil Establishments Code, which is compiled including the revisions made from 1985 to 31.12.2012, to the Volume I of the Establishments Code of Democratic Socialist Republic of Sri Lanka issued in 1985, by Public Administration Circulars issued as per the decisions of the Cabinet of Ministers, can be downloaded from here

Access to the Sinhala soft copy of the Establishments Code containing links to the Public Administration Circulars issued after 31.12.2012 revising the Establishments Code issued in 2013

Download Sinhala soft copy
[ PDF - 14.8 MB ]

The relevant revision are indicated in the Establishments Code soft copy according to the below table category

Link to the Public Administration Circular related to the first revision of a section/ sections of the Establishments Code
Links to the Public Administration Circulars related to the revision of a section/ sections of the Establishments Code made for more than one occasion

Link to the Public Administration Circular related to inclusion of a new section/ sections to the Establishments Code
Links to the Public Administration Circulars related to inclusion of a new section/ sections to the Establishments Code made for more than one occasion

Links to the Public Administration Circulars related to removal of a section/ sections

Link to the Public Administration Circulars issued revising the provisions of the Establishments Code after 31.12.2012 – by Chapters and year of issuance of Public Administration Circulars

Chapters

, 32/2019

Chapter no	Title	Public Administration Circular Amendments
Chapter no	Title	Year	Public Administration Circular no
I	General	2018	24/2018
II	Recruitment Procedure and Appointment
III	Transfers
IV	Grant of Monthly Pay, Temporary Status, Permanent Status and Pensionability
V	Release, Reversion and Termination of Employment
VI	Service Records, Reports and Certificates	2013	24/2013
VI	Service Records, Reports and Certificates	2019	06/2019
VII	Salaries	2019	19/2019
VII	Salaries	2021	13/2021
VIII	Overtime, Holidays, Holiday Pay and Allowances	2013	21/2013
IX	Fees
X	Payments to Jurors, Witnesses, Unofficial Magistrates, Inquirers and Miscellaneous Services
XI	Re-imbursement and Compensation
XII	Leave	2013	27/2008(I), 11/2013, 16/2013, 24/2013
		2014	07/2014, 09/2014, 23/2014
		2015	01/2015(L)
		2016	21/2016, 07/2016
		2017	07/2017
		2018	27/2018
		2021	07/2017(I)
		2022	06/2022, 18/2022, 28/2022
XIII	Railway Warrants
XIV	Service Records, Reports and Certificates	2018	20/2018
XIV	Service Records, Reports and Certificates	2022	29/2022
XV	Travel abroad for Study, Training or on Duty	2016	18/2016
XV	Travel abroad for Study, Training or on Duty	2019	02/2019
XVI	Holiday Travel	2013	26/2013
XVI	Holiday Travel	2017	25/2017
XVII	Concessionary Season Tickets
XVIII	Official Residences
XIX	Government Quarters	2016	04/2016
XX	Holiday Bungalows
XXI	Protective Clothing and Uniforms
XXII	Welfare Amenities
XXIII	Special Concessions and Conditions Regarding Officers Suffering from certain Types of Illnesses	2019	23/2019
XXIV	Salary Loans/ Advances	2012	08/2005(IX)
		2013	08/2005(X)
		2015	07/2015, 21/2015
		2016	09/2016
		2017	20/2017
XXV	Concessions to Members of Trade Unions
XXVI	Medical Attention and Medical Examination of Officers for Physical Fitness
XXVII	Channels of Communication
XXVIII	Administrative Procedures	2013	24/2013
XXVIII	Administrative Procedures	2019	06/2019
XXIX	Acquisition of Land, Investments and Mortgages
XXX	Rights of Government over its Officers
XXXI	Exercise of the Rights of Association and Expression of Opinion	2019	06/2019
XXXII	Exercise of Political rights	2016	19/2016
		2017	19/2016(I)
		2019	05/2019, 22/2019, 32/2019
		2021	12/2021
XXXIII	Legal Advice and Legal Actions
XXXVI	Release of Public Officer’s to their Welfare Society

Appendices

Appendix no	Title	Public Administration Circular Amendment
Appendix no	Title	Year	Circular no
1	List of Heads of Departments	2016	02/2016
27	Descript of Land	2012	08/2005(IX)
33	Returns to Registrar	2016	07/2016
28	Form of the agreement to be signed by the spouse in the public service who has been granted no pay leave, on account of having to accompany the public officer who leaves the country for the purpose of higher studies	2012	08/2005(IX)

Volume II

The Establishments Code issued on 1999

The soft copies which include the Public Administration Circulars prepared in Sinhala, Tamil and English languages issued with the inclusion of the revisions made to the Volume II of the Establishments Code, which was issued in 1999, in line with the decisions of the Cabinet of Ministers from 01.11.1999 on which it came into effect to 31.12.2019, can be downloaded from here.

The revisions made by the Circulars to the sub sections in Chapters XLVII and XLVIII in Volume II of the Establishments Code are indicated by a link against each sub section and the Circular with revised provisions can be accessed through the link.

The Public Administration Circulars issued after 01.11.1999 revising the provisions of Volume II of the Establishment Code according to the year of issuance

Chapters

Chapter no	Title	Revisions of the Public Administration Circulars
Chapter no	Title	Year	Public Administration Circular no	Revised Sub Sections
XLVII	General Conduct and Discipline	2015	04/2015	6, 7
XLVIII	Rules of Disciplinary Procedure	2004	06/2004	19:5, 22:1:1 27:10, 31:12
		2010	07/2010	19:4, 19:5
		2011	06/2004(I)	22:1:1
		2013	18/2013	24:6 36:7
		2017	05/2017	26:3
			10/2017	1:1:1, 1:1:2
			28/2017	24:3:5
		2019	08/2019	36
			27/2019	27:10:1, 27:10:2
			30/2019	13:2, 21:2, 22:1:1, 14:12

*No revisions have been made to the First and the Second Schedule of Offences committed by Public Officers and the List of Appendices.

Constitution Provisions

The implementation of Official Language Policy (IOLP) has been enshrined in the chapter IV of the1978 constitution of the Democratic Social Republic of Sri Lanka. This also outlined in article 27(05, 06, 10) of chapter VI. Accordingly the Basic Law of the 1978 constitution have been amended by the 13th amendment in 1987 and 16 amendment in 1988 there by the importance of Right to Languages have been emphasized.

The Circumstance where the Language Right was protected as a Human Right has been reflected in Article 12(2) and 12(3) in the chapter III of the constitutions as follows;

“ The state shall provide adequate facilities for the use of the Languages provided for in this chapter. (Article 25)’’

Administrative Provisions

At the same time, the considerable number of government gazette notifications and circulars have been issued in order to regularize the effective IOLP throughout Sri Lanka.

Official Languages

Sinhala and Tamil shall be the Official Languages of Sri Lanka-Article 18(1) and 18(2) as amended by the 13th Amendment

National Languages

The National Languages of Sri Lanka shall be Sinhala and Tamil-Article 19

Link Languages

English shall be the Link Language – (Article 18(3) as amended by the 13th Amendment.

1978 constitution of Democratic Social Republic Sri Lanka

The supreme law regarding languages in Sri Lanka is stated in Chapter IV of the Constitution. The provisions therein have been amended through the 13th Amendment (1987) and 16th Amendment (1988). The Language Rights have been given priority in this chapter.

The circumstance where the Language Right were protected as a Human Right has been reflected in article 12(2) in chapter 111 of the constitutions as follows “No citizen shall be discriminated against on the grounds of race, religion, Language, cast, sex, political opinion, place of birth or any one of such grounds ”This right is subject to the following special provisions in the constitutions.

“provided that it shall be lawful to require a person to acquire within a reasonable time sufficient knowledge of any language as a qualification for any employment or office in the public, judicial or Local Government Services or in the services of any public corporation, where such knowledge is reasonably necessary for the discharge of the duties of such employment or office:
Provided further that it shall be lawful to require a person to have a sufficient knowledge of any language as a qualification for any such employment or office where no function of that employment or office can be discharged otherwise than with a knowledge of the languages”

Further according to the constitution Article 12(3) of the constitution, “No person shall, on the grounds of race, religion, language, cast, sex or any one of such grounds, be subject to any disability, liability, restriction or condition with regard to access to shop, public restaurants, hotels, places of public entertainment and places of public worship of his own religion.”

Background

The Ministry of National Languages and Social Integration (MNLSI) was created in 2010 under the extra ordinary Gazette Notification No 1651/20 dated 30th April 2010. In 2015,the Official Languages was fallen under the Ministry of National Co-existence, Dialogue and Official Languages under Extra ordinary Gazette Notification No 1945/40 dated 18thDecember 2015.In 2018 the mandate relating to National Languages came under the Ministry of National Integration, Reconciliation and Official Languages which was established by Extra Ordinary Gazette Notification No 2070/56 on 12th May 2018 and again amended as the Ministry of National Integration, Official Languages, Social Progress and Hindu Religious Affairs and it was created under Extra Ordinary gazette Notification No 2103/33 dated 28th December 2018 with one of the mandates on Official Languages. In November 2019 the implementation of the Official Languages Policy(OLP) moved to the Ministry of Public Administration, Home Affairs, Provincial and Local Government. In September 2020, the implementation of OLP came under Ministry of Public Service, Provincial Councils and Local Government. (National Languages Division) created under extra ordinary gazette Notification No2187/27 dated 9th August 2020.Presently, The Ministry of Public Administration, Home Affairs, Provincial Councils and Local Government (National Languages Division), which was created under the Extra ordinary Gazette Notification No 2281/41 dated 27th May 2022.

The National Languages Division (NLD) is functioning as one of the arm of the Ministry in aiming of effective implementation of Official Language Policy (OLP) for supporting towards the establishment of reconciliation among the community. The programs identified for effective implementation of Official Languages Policy are delivered in different layers and by different mechanisms.

The NLD is co-coordinating and working with the language institutions namely Department of Official Languages (DOL), Official Languages Commission(OLC) and National Institute for Language Education and Training (NILET). They are responsible for providing language capacity building services and empowering the service providers and citizens towards achieving capability for delivering and demanding services in bilingual/trilingual.

A hotline ‘1956’, the Call Centre and Language Centers at regional level provide necessary services and facilitation for delivering Language programs for the public officers and general public. In addition to the treasury supported Programmes, the Canadian Government and European Union (EU) supports by grant projects namely National Languages Equality Advancement Project (NLEAP) and Strengthening Reconciliation Process (SRP).

Vision

"Citizen received satisfactory services in terms of Official Language Policy in Sri Lanka"

Mission

"An accessible environment to create bilingualism in the service delivery for the satisfaction of general public in relation to the official languages policy"

Objectives

Planning, implementation and supervision of Official Languages Policy.
Build appropriate environment to create bilingualism in the government sector.
Empowerment of general public in relation to the Official Languages Policy.

Functions

Strengthening satisfied bilingual environment in Government institutions
Enhance capacity of public officers in the bilingual service delivery
Promote Official Languages Policy among general public
Recognition for government institutions on Official Languages Policy implementation
Monitoring and supervision on the implementation of Official Languages Policy in the government institutions.

Centers under the National Language Division

Call Centre 1956

The Call Centre was established on 28.11.2012 to receive complaints on the violation of Official Languages Policy. Also involve in trilingual translations and any other matters related to languages (languages courses, training Programmes, preparation of language plans language competency building exams, meaning of terms, correct letters for the words etc.). The hot line 1956 and social Media number 0702001956 for Viber, Whatsapp, Facebook and imo have been provided to send language problems to the Language Call Center.The OLC, DOL and NILET would coordinate with the call center also involve in this process and coordinating call center activities in this regard.

Language Provincial Centers in Kilinochchi and Batticaloa

Language Provincial Centres at Kilinochchiin the Northern Province and Batticaloa in the Eastern Province language centres facilitate to conduct programmes related to second language courses to the public officers. They improve systems and procedures to deliver second language process in the institutions as well.

Contact details (kilinochchi)	:	021 228 3656
E-Mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.
Contact details (Batticaloa)	:	065 205 0140

Organization Structure

Line Agencies under the supervision of National Language Division

Department of Languages (DOL)

The “Official Language Bureau” which operated as a special unit of the Ministry of Finance in order to facilitate the implementation of Sinhala and Tamil as native languages of Sri Lanka,was restructured as a permanent department under the same ministry from the 01st of October 1955 and thereafter known as the “Department of Official Languages. Following the passage of the Official Languages Act No.33 of 1956,the primary setback faced by the government was performing administrative tasks,which were previously carried out in English, in Sinhala. As a result, from the 1st of October 1956,the duties of the Official Languages were recognized under the supervision of a special commissioner, and the responsibility of facilitating government institutions in using Sinhala as an Official Language of Sri Lanka was assigned to the Department of Official Languages.

Services of Department of Official Language

Conducting academic courses for Sinhala,Tamil,English and other foreign languages
Conducting Language proficiency Examinations for government Officers
Conducting Language proficiency and Efficiency Bar Examination at the request of external institutions
Compilation of Language textbooks, supplementary books and dictionaries

DOL website: https://www.languagesdept.gov.lk/

Official Languages Commission (OLC)

The Official Languages Commission (OLC) is a statutory institution established in compliance to the provisions contained in the Official Languages Act.No.18 0f 1991.This commission consist with 06 members appointed by H.E. the President, one member out of above is nominated as the Chairman. The role of the Commission is regulation and supervision of the provisions contained in chapter IV of the Constitution. The Commission has an approved staff to fulfill duly and efficiently the affairs entrusted.

Services of Official Language Commission

Investigation of public complaints
Awareness creation among Government and semi-Government Officers
Conducting school Programmes
Conducting programmes to create awareness among public

OLC website : https://www.olc.gov.lk/

National Institute of Language Education and Training (NILET)

National Institute of Language Education and Training was formally established by Act No.26 of 2007 with the objectives of the proper implementation of the Official Languages Policy by promoting inter-ethnic reconciliation for a better mechanism in the Democratic Socialist Republic of Sri Lanka. The key objectives of NILET are capacity building of teachers to teach Sinhala, Tamil & English, capacity building of translators and interpreters, Training of Master Trainers on language teaching and training public officers to deliver bilingual/trilingual services to the general public in terms of bilingual/trilingual competency building of languages.

Services of National Institute of Language Education and Training

To provide extensive training in the Sinhala, Tamil and English languages so as to make available persons competent to teach Sinhala, Tamil and English to persons who are of acquiring such knowledge
To provide training and education to suitable persons in languages and to award certificates and diplomas to successful candidates on completion of such training and educations.
To build up a body of trained personnel equipped to undertake the teaching of languages
To establish a repository of information matters relating to languages.

OLC website : https://www.nilet.gov.lk/

National Language Equality Advancement project (NLEAP)

The government of Sri Lanka (GOSL) initiated a project called ‘National Language Equality Advancement project (NLEAP),with the grant of CAD 10.85M for the period of 4.5 years commencing from the 2016.This project was established under the leadership of the Ministry of National Coexistence, Dialogue and Official Languages. This is a Grant project funded by Global Affairs Canada (GAC) and implemented by Alinea International (previously Agriteam Canada) designed to strengthen the implementation of Sri Lanka’s Official Languages Policy (OLP) by government actors, A Memorandum of understanding (MOU) for NLEAP was signed between the GOSL and GOC in the year 2016 and it is going complete the implementation of activities by 2023.

The Primary project stakeholders are:

The Ministry responsible for the implementation of official languages policy (presently the National Languages Division (NLD) of the Ministry of public Administration, Home Affairs, Provincial Councils and Local Government) and its affiliated institutions, which are mandated to coordinate and support the implementation of the Official Language Policy (OLP);
- National Institute of Language Education and Training (NILET),
- Department of Official Languages (DOL) and
- The Official Languages Commissions (OLC)
The University Grants Commission (UGC) which covers the university of Jaffna, Kelaniya, Sabaragamuwa and Eastern; and
Civil society organizations through the National Language Fund (NLF)

NLEAP Website : https://www.nleap.lk/

Contact Details

Anuradha Wijekoon
Additional Secretary (National Language)

Tel	:	+94 11 2676433 (Ext - 113)
Fax	:	+94 11 2698429
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

S. Sathiyaseelam
Senior Assistant Secretary
(National Languages)

Tel	:	+94 11 3091295 (Ext - 285)
Fax	:	+94 11 2683132
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Vacant
Assistant Secretary (National Languages)

Tel	:	+94 11 5657857 (Ext - 276)
Fax	:	+94 11 2683132
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Administrative Officer

A.A.F. Nathimiya
Administrative Officer (National Languages)

Tel	:	+94 11 2684223 (Ext - 167)
Fax	:	+94 11 2683132
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Branch

Tel	:	+94 11 3091295 (Ext - 289)
Fax	:	+94 11 2683132

Introduction

The Planning Division has been established to plan the activities relevant to the role of planning assigned to the Ministry, prepare guidelines and strategies, plan, implement, direct and evaluate programs, projects as well as deliver related services.

Vision

"Ensure an efficient and excellent public service by productively utilizing the human resource."

Mission

" Properly planning, implementing and evaluating the tasks in relation to the scope of planning assigned to the Ministry."

" Planning and implementing the strategies and policies required to achieve the objectives of the Ministry."

Objectives

Implementing the planning strategies and guidelines appropriate to achieve the targets of creating an “excellent public service”.
Preparing strategic plans of the Ministry in a manner consistent with achieving the socio-economic development goals of the government.

Functions

Preparing the Action Plan and the Performance Reports of the Ministry.
Tasks related to the progress review of the Ministry.
Supervising the preparation of lessons learned and reorganization plan, progress reports, annual reports and annual estimates and making necessary arrangements to submit them to the Parliament on due time.
Preparing and updating a database required by the Ministry.
Providing necessary information to other divisions of the Ministry
Coordinating the implementation of projects, which are under the supervision of the Additional Secretary (Human Resource Development) as required and as per the instructions of the Secretary.
Reviewing and following-up the progress of foreign projects implemented by the Ministry.

Organization Structure

Contact Details

Mrs. S.K. Dayananda
Director (Planning)Attend to Duties

Tel	:	+94 11 2082485 (Ext - 130)
Fax	:	+94 11 2662301
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Deputy/ Assistant Director (Planning)

Tel	:	+94 11 2689123 (Ext - 112)
Fax	:	+94 11 2662301
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mr. S.M.P.K Senanayake
Deputy/ Assistant Director (Planning)

Tel	:	+94 11 2684158 (Ext - 115)
Fax	:	+94 11 2662301
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Planning Division

Tel	:	(Ext - 118)
Fax	:	+94 11 2662301

Contact Details

Mr. S. weerasinghe
Additional Secretary (Public Service Reforms and Planning Division)

Tel	:	+94 11 2681329 (Ext - 119)
Fax	:	+94 11 2681329
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Hon. Minister

Secretary

Location Map

Divisions

Public Service Reforms Division

Introduction

Vision

Mission

Objectives

Functions

Contact Details

National Language

Volume I

The Establishments Code issued on 1985

Access to the Sinhala soft copy of the Establishments Code containing links to the Public Administration Circulars issued after 31.12.2012 revising the Establishments Code issued in 2013

Link to the Public Administration Circulars issued revising the provisions of the Establishments Code after 31.12.2012 – by Chapters and year of issuance of Public Administration Circulars

Chapters

Appendices

Volume II

The Establishments Code issued on 1999

The Public Administration Circulars issued after 01.11.1999 revising the provisions of Volume II of the Establishment Code according to the year of issuance

Chapters

National Language Division

Constitution Provisions

Administrative Provisions

Official Languages

National Languages

Link Languages

1978 constitution of Democratic Social Republic Sri Lanka

Background

Vision

Mission

Objectives

Functions

Centers under the National Language Division

Organization Structure

Line Agencies under the supervision of National Language Division

Contact Details

Administrative Officer

Planning Division

Introduction

Vision

Mission

Objectives

Functions

Organization Structure

Contact Details

Public Service Reforms and Planning Division

Contact Details

Subcategories

Public Administration

Internal Administration

Human Resources and Development

Services Divisions

Additional Secretary