Public Administration

Introduction

Carrying out the tasks entrusted to the Secretary, Public Administration under the Minutes on Pensions, formulating policy matters with regard to pensions, taking action with regard to the requests made by the pensioners and associations of pensioners and coordinating the establishment activities of the Department of Pensions are carried out by the Pensions Division.

This division functions under the supervision of the Additional Secretary (Public Administration), and the Senior Assistant Secretary (Pensions) acts as the immediate supervising officer. In addition, a post of Assistant Secretary (Pensions) also exists in this division.

Vision

"A satisfied community of pensioners"

Mission

"Removal of pension anomalies, reformation of existing policies and ensuring the formulation of new policies for the upliftment of the living standards of the pensioners"

Objectives

Issuing the orders of the Secretary, Public Administration, with regard to the pensions, promptly when required.
Issuing the instructions with regard to the removal of pension anomalies with the objective of uplifting the living standards of the pensioners.
Assisting the administrative activities of the Department of Pensions as required.
Supervising and coordinating the activities of the Department of Pensions.
Revising and updating the policies as required in order to make sure that the payment of pensions is carried out in a fair manner.

Functions

Investigating the grievances and complaints submitted by the pensioners and their unions and taking action to solve the issues by coordinating with the relevant institutions as required.
Sending replies to the issues with regard to pensions in arrears, transfer of pensions, unclaimed pensions.
Informing the decisions of the Secretary, with regard to the payment of pensions to the public officers who are sent on retirement under Sections 12 and 15 of the Minutes on Pensions, to the relevant institutions.
Activities relevant to performing other functions assigned to the Secretary, Public Administration, by the Minutes on Pensions.
Carrying out the activities relevant to the revision of various Acts and Ordinances in relation to the Pensions Minute and pensions.
Coordinating with all the relevant institutions and officers in performing the functions relevant to the pensions.

Organization Structure

Acts and circulars in relation to pensions

Minutes on Pensions and its revisions
Widows’ and Orphans’ Act No. 01 of 1989 and the amendments made to the same
Widowers’ and Orphans’ Act No. 24 of 1983 and the amendments made to the same
Procedural Rules of Public Service Commission
Section 33 of 36 of Chapter XLVIII of the Establishments Code
Public Administration Circulars in relation to pensions
All the Pension Circulars
Widows’ and Orphans’ Pension Scheme (Armed Forces) Act No. 18 of 1970
Armed Forces Pensions Act

Public Administration Circulars on pensions can be obtained from the part of the website, that contains circulars and the circulars issued by the Department of Pensions can be obtained from the website of the Department of Pensions www.pensions.gov.lk.

Contact Details

Department of Pensions (Contact details)

Department of Pensions (Contact details)- www.pensions.gov.lk

Telephone

+94 112431647

Hot line

1970

Pensions Division of the Public Administration Division

Mrs. Prabhashi C. Vidanapathirana
Senior Assistant Secretary

Tel	:	+94 11 2682460 (Ext - 703)
Fax	:	+94 11 2698460
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Miss. P.A.M.N. Rathnayaka
Assistant Secretary

Tel	:	+94 11 2691032 (Ext - 704)
Fax	:	+94 11 2698460
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The Combined Services Divisions formulates and implements all policies governing the officers of the following services in order to fulfill the personnel requirements of the public service which include identifying of cadre requirements, recruitment, placements and management of such cadres in terms of respective service minutes.

Mission

"To establish a productive public service through an efficient human resource management in consistent with a national policy and to make active contribution to expedite the social and economic development programme"

Objective

Combined Services

Although Sri Lanka Administrative service is an all island service, recruitment and disciplinary actions of Sri Lanka Administrative officers are handled by the recruitment division and disciplinary branch which are under Combined Services Division.

Documents for the Confirmation of Combined Services' Officers

Combined Services Circulars

Notices/ Letters issued by the Combined Services Division

Exam Results in Combined Services

Human Resources Functions of Combined Service

Recruitment as per relevant service minutes
Issuing results of Efficiency Bar Examinations/ exemption of subjects
Granting approval for change of names as 394 per Treasury Circular
Granting approval for Service Confirmation
Granting approval for Promotion
Granting approval for releasing on secondment basis
Granting approval for Foreign Leave
Granting approval for Transfers
Disciplinary Administration
Granting approval for Retirement
Formation of Policy Decisions of Combined Services

Organization Structure

e-Human Resource Project

Funding for the e-Human Resource project, which is implemented for the enhancement of human resources in the Combined Service of the Ministry of Public Administration, Provincial Councils and Local Government, is made by the "International Bank for Reconstruction and Development (World Bank)". Information and Communication Technology Agency (ICTA) acts as the Project Consultant for the government.

Circulars related to e-Human Resource Project

Director General of Combined Services

Mr.N.U.N. Mendis
Director General of Combined Services

Tel	:	+94 11 2694560 (Ext - 500)
Fax	:	+94 11 2692254
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Director of Combined Services

Mrs. Buddhi N. Liyanage
Director of Combined Services I

Tel	:	+94 11 2694300 (Ext - 502)
Fax	:	+94 11 2692254
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Mr. A.M.M.N. Amarasinghe
Director of Combined Services II

Tel	:	+94 11 2682972 (Ext - 600)
Fax	:	+94 11 2688754
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Mrs. R.M.S. Prasadani Amarasinghe
Director of Combined Services III

Tel	:	+94 11 2695122 (Ext - 614)
Fax	:	+94 11 2690100
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Mr. L.D.V. Thilakaratne
Director of Combined Services IV

Tel	:	+94 11 2691062 (Ext - 154)
Fax	:	+94 11 2691062
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Deputy / Assistant Director of Combined Services

Mr. U.M.S.S. Madushanka
Assistant Director of Combined Services (Act.)
(Unit I - M.S.O.S. Grade I)

Tel	:	+94 11 2698649 (Ext - 510)
Fax	:	+94 11 2692254
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Mrs. T.K. Wanniarachchi
Assistant Director of Combined Services
(Unit II - M.S.O.S. Grade II)

Tel	:	+94 11 2684404 (Ext - 512)
Fax	:	+94 11 2692254
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. T.K. Wanniarachchi
Assistant Director of Combined Services(Act.)
(Unit III - M.S.O.S. Grade III)

Tel	:	+94 11 2699400 (Ext - 508)
Fax	:	+94 11 2692254
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Mrs. A. A. K. Perera
Deputy Director of Combined Services(Act.)
(Unit IV - M.S.O.S. Transfer, Supra Grade & Policy Branch)

Tel	:	+94 11 2693769 (Ext - 506)
Fax	:	+94 11 2698428
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Mr Y.R.L.V. Chathuranga
Assistant Director of Combined Services
(Unit V - O.E.S)

Tel	:	+94 11 2682499 (Ext - 607)
Fax	:	+94 11 2690100
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. K.M.N. Dilhari
Assistant Director of Combined Services(Act.)
(Unit VI - Combined Drivers Service)

Tel	:	+94 11 2686154 (Ext - 609)
Fax	:	+94 11 2690100
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. K.M.N. Dilhari
Assistant Director of Combined Services
(Unit VII - S.L.I.C.T.S, Gov. Translators Service, Sri Lanka Librarian Service )

Tel	:	+94 11 2699966 (Ext - 612)
Fax	:	+94 11 2688754
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs R.A.T.A. Ramanayake
Assistant Director of Combined Services
(Unit VIII - Development Officers’ Service)

Tel	:	+94 11 2698432 (Ext - 715)
Fax	:	+94 11 2691062
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Assistant Director of Combined Services
(Unit VIII - Development Officers’ Service)

Tel	:	+94 11 2667277 (Ext - 281)
Fax	:	+94 11 2691062
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Mr. U.M.S.S. Madushanka
Assistant Director of Combined Services
(Unit VIII - Development Officers’ Service)

Tel	:	+94 11 2694020 (Ext - 751)
Fax	:	+94 11 2691062
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. W. H.A.N.T. Jayasingha
Deputy Director of Combined Services
(Unit VIII - Development Officers’ Service)

Tel	:	+94 11 2678027 (Ext - 754)
Fax	:	+94 11 2691062
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Mrs. H.P.C.S. Hewawasam
Assistant Director of Combined Services(Act.)
(Unit VIII - Development Officers’ Service)

Tel	:	+94 11 2678006 (Ext - 755)
Fax	:	+94 11 2691062
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Miss. G.H.H. Gamage
Assistant Director of Combined Services
(Unit VIII - Development Officers’ Service)

Tel	:	+94 11 2667277 (Ext - 281)
Fax	:	+94 11 2691062
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Mr Y.R.L.V. Chathuranga
Assistant Director of Combined Services (Act.)
(Recruitment and Examination)

Tel	:	+94 11 2681237 (Ext - 605-607)
Fax	:	+94 11 2681237
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Miss P.K. Pathberiya
Deputy Director of Combined Services
(Disciplinary)

Tel	:	+94 11 2697235 (Ext - 603)
Fax	:	+94 11 2688754
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Administrative Officer

Mrs. D.G.R Lasanthi Mala
Administrative Officer (Administration)(Act.)

Tel	:	+94 11 2693516 (Ext - 601)
Fax	:	+94 11 2688754
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

	Unit	Extension
1.	Unit I - M.S.O.S. Grade I & Grade III (A,B,H,I,L,M,U letters)	511
2.	Unit II - M.S.O.S. Grade II & Grade III (S,T letters)	299
3.	Unit III - M.S.O.S. Grade III (without A,B,H,I,L,M,U,S,T letters)	509
4.	Unit IV - M.S.O.S. Transfer	507
5.	Unit V - Office Employee Service	608
6.	Unit VI - Combined Drivers Service	610
7.	Unit VII - Sri Lanka Information & Communication Technology Service, Gov.Translators Service, Sri Lanka Librarian Service	611
8.	Unit VIII - Development Officers Service	156 , 759
9.	Supra and Policy Branch	286
10.	Recruitment and Examination Branch	606
11.	Disciplinary Branch	604
12.	Administration Branch	602

The Head of the Department of the Establishments Division, which is treated as a separate Department under the Ministry of Public Administration, Home Affairs, Provincial Councils and Local Government, is the director General. Establishments Division consists of seven units and Unit I, II, IV and VII out of them are under the supervision of Director of Establishments (I). In the meantime, Unit III, V and VI are supervised by the Director of Establishments (II). Each unit of the division is under an Assistant Director of Establishments.

Establishments Division provides assistance to the government for the formulation of policies regarding public servants and ensuring the proper maintenance of public service whilst making interpretations to the provisions of the Establishments Code and the provisions circulars issued by the Ministry of Public Administration, Home Affairs, Provincial Councils and Local Government.

Vision

"A qualitative public service through accurate"

Mission

"Proper implementation of administrative provisions and regulations paying special concern to the justice, uniformity and efficiency with a view to establish an efficient and motivated public service"

Objectives

Redesigning of public management policies focused clearly on development for the public service and its management
Establishment of a mechanism on public administration based on good governance policies of public service

Organization Structure

Director General of Establishments

Mr. H.A. Chandana Kumarasingha

Tel	:	+94 11 2688330 (Ext - 300)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role of the Director General of Establishment

Provision of services in respect of establishment activities to public officers, ministries of the government/department/ public institutions/ parties interested on public services and recognized trade unions.
Preparation of draft Cabinet Memorandums in relation to establishment activities fallen under the scope of Ministry of Public Administration, taking further actions on Cabinet decisions, making observations on Cabinet Memorandums.
Taking actions in collaboration with Public Service Commission, General Treasury, Department of Management Services, Department of the Attorney General, Parliamentary sub Committees and other Ministries in administrative activities.
Making observations regarding Establishments Code and relevant Public Administrations Circulars.
Making of policies relevant to public service.
Provision of guidelines to officers in policy making.
Making of policies at national level on establishment activities and defining.

Director of Establishments I

Mrs. K.M.K.K. Kulathunga

Tel	:	+94 11 2693374 (Ext - 302)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Making of policies relevant to public service under the supervision of the Director General of Establishments
Providing directions to the officers in policy making
Common administration in Establishments Division
Assisting Director General of Establishments in the management of division ensuring optimum cooperation of the staff
Supervision of the functions of Unit 1, 2, 4 and 7

Director of Establishments II

Mrs. H.M.T.P. Herath

Tel	:	+94 11 2682521 (Ext - 301)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Making of policies at national level on establishment activities and defining
Providing directions to the officers in the preparation of such policies
Assisting Director General of Establishments in the management of division ensuring optimum cooperation of the staff
Supervision of the functions of Unit, 3,5 and 6

Assistant Director of Establishments (Unit I)

Miss. S.A. Nilwakka

Tel	:	+94 11 2662340 (Ext - 284)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Administrative matters of the Establishments Division
Preparation of observations for Cabinet Memorandums that do not fall under specific units
Research, training and development activities
Coordination with Trade Unions
Coordination of the revision process of the Establishments Code
Matters related to closed-down departments
Conducting surveys and collecting data on public service
Conducting the Productivity Development Program
Inquiries related to the Right to Information Act

Assistant Director of Establishments (Unit II)

Miss. P.M.J.W. Fernando

Tel	:	+94 11 2693886 (Ext - 305)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Policies on recruitment /promotions in public service
Making recommendations for schemes of recruitment/ schemes of promotion /revised schemes of recruitment /schemes of recruitment in technological service and scientific service
Inquiries regarding scheduling of posts as pensionable posts
Implementation of the official languages policy
Activities related to recognizing certificates as equivalent qualifications

Assistant Director of Establishments (Unit III)

Mr.P.A. Wickramarathne

Tel	:	+94 11 2692159 (Ext - 307)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

General conduct and disciplinary matters of public officers
Maintaining the black list
Maintaining the list of disciplinary inquiry officers
Policy on engagement of public officers in services outside the public service
Issues on sending on retirement
Issues on vacation of post and resignation
Issues on extending the service period
Language allowances
Political rights
Labour Disputes (political victimization)
Matters related to releasing officers for trade union activities

Assistant Director of Establishments (Unit IV)

Mrs. A.K.D.E. Gunasena

Tel	:	+94 11 2696478 (Ext - 309)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Drafting, revision and interpretation of service minutes
Matters related to the assisting staff of the Hon. Cabinet Ministers
Matters related to Secretaries and Assistant Secretaries who are not in the Sri Lanka Administrative Service
Policies on the confirmation of casual / substitute employees in service and related issues
Re-employment of retired officers
Matters related to grades of trained laboures (Report of the Session V)

Assistant Director of Establishments (Unit V)

Mr. H.R. Goonetilleke

Tel	:	+94 11 2673330 (Ext - 311)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Formulation of policies on salary
Common revisions on salaries
Preparation of salary structures
Issues on salary anomalies
Cost of living allowance/ special allowance / interim allowance
Allowances for acting in the posts and performing duties
Efficiency bars
Appointments/ promotions/ antedating
Determining the seniority
Issues on under-employed graduates

Deputy Director of Establishment (Unit VI)

Mrs. L.D.S.Y. Jayasekara

Tel	:	+94 11 2699399 (Ext - 315)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Leave
Policies on travel expenses and official vehicles
Railway season tickets/ railway warrants
Agrahara insurance policy
Loan schemes for public officers
Requests on confirmation in service/ probation period and related issues
Duty hours/ official and mobile phones
Agreements and bonds
Policies on medical boards
Government quarters
Releasing public officers
Transfer policies

Assistant Director of Establishments (Unit VII)

Mrs. S.D. Jayaweera

Tel	:	+94 11 2697233 (Ext - 317)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.

Role

Matters related to allowances paid to public officers for rendering additional services to the government
Matters related to compensation on accidents as per Public Administration Circular No.22/93
Policies on overtime allowance
Policies on holiday pay and policies on uniforms
Policies on miscellaneous payments

Compensation Claims for Accident

Administrative Officer of Establishments

Vacant

Tel	:	+94 11 2693316 (Ext - 303)
Fax	:	+94 11 2692158
E-mail	:	This email address is being protected from spambots. You need JavaScript enabled to view it.