Procurement Branch

Taking action to procure goods, services and other works according to the procurement plan ensuring effective utilization of provisions made in the annual budget estimate for acquisition of goods and services.

The procurement unit consists of the Head of the unit and six Public Management Assistants to carry out the functions of the subject under the supervision of Chief Accountant (Public Administration).

Main functions

• Preparation of procurement plan for the Ministry.
• Carrying out purchases following due procurement methodologies.
• Appointment of annual procurement committees and technical evaluation committees.
• Store management.
• Assets management.
• Supervision of Financial Division.

Financial Reporting & Monitoring Branch

Preparation of annual budget estimates and all other financial reports in relation to the Ministry.

Financial reporting unit consists of the Head of unit, two Development Officers, nine Public Management Assistants on the subjects and one female KKS under the supervision of Accountant (Financial Reporting).

Main functions

• Preparation of annual budget estimates of the Ministry.
• Preparation of appropriate account and account on accrued basis.
• Preparation of annual performance report and annual account reports.
• Preparation and submission of annual account on the house rent for government building under revenue head 20.02.01.01, submission of the by annual reports on income in arrears, preparation of revenue estimates, supervision of the collection of house rents.
• Furnishing answers to the audit queries raised and taking actions to the inquiries made by the public accounts committee.
• Maintenance of fixed assets registers with required updation.
• Supervision of financial activities of the Department of Pensions and Sri Lanka Institute of Development Administration.
• Activities in relation to the damages and write off of assets.

Since the Secretary of the Ministry of Public Services, Provincial Councils and Local Government is entrusted with the responsibility as the accounting officer on the income of house rent from government buildings under revenue head 20.02.01.01 from 01.01.2015, the following activities are performed by this unit in relation to the income on house rent for government buildings.

• Preparation of revenue estimates.
• Collection of revenue.
• Preparation of revenue account.
• Making recommendations to write off / refund from the revenue.
• Supervision of the activities in relation to the collection of revenue in arrears.
• Collection of information on government buildings.

Human Resources Payment Branch

The activities related to preparation of monthly salaries of all the officers working in the Ministry and checking of overtime / holiday payment vouchers, are carried out by this unit.

Human Resources Payment Unit consists of the Head of unit, two Development Officers and five Public Management Assistants on the subjects and one female KKS under the supervision of Accountant (Payment).

Main functions

• Preparation of the salaries of the staff of the Ministry.
• Calculation & Checking of overtime and other allowances and overtime entitled to the staff and submission of them for the payment after verification.
• Payment of loans to the officers in relation to the advance B account of public officers.
• Preparation of advance B account of public officers as per FR 506 D.
• Submission of monthly pension and gratuity of retired officers to divisional secretariats after calculations.
• Providing information regarding the recovery of contribution to Public Servants’ Provident Fund to the Department of Pensions.

Payment Branch

The main functions of this unit are making payments connected to recurrent and capital expenditure, accounting of revenue and the submission of monthly reports to the General Treasury in respect of revenue and expenditure. In the meantime the unit carries out the functions such as operating official bank accounts of the Ministry and maintenance of expenditure leger, Treasury impress account and deposit account.

Payment Unit consists of the Head of unit, three Development Officers, seven Public Management Assistants on the subjects and one female KKS under the supervision of Accountant (Payment).

Main functions

• All payment activities connecting to capital and recurrent expenditure of the Ministry.
• Implementation of CIGAS computer program and submission of monthly account summary.
• Maintenance of cash book.
• Maintenance of expenditure leger.
• Maintenance of Shroff unit for activities relating to receipts and payments.
• Maintenance of general deposit account.
• Preparation of bank reconciliation reports and monthly accounts reconciliation reports.