Procurement Branch

Taking action to acquire works, goods, and services according to the procurement plan, by utilizing the provisions allocated for the acquisition of goods and services through the annual budget estimate more efficiently.

The Procurement Branch functions under the supervision of the Chief Accountant (Public Administration) and consists of six Management Service Officers, including the Head of the Branch, six Development Officers, and two employees in the Office Employees’ Service.

Main functions

• Preparation of procurement plan for the Ministry.
• Carrying out purchases following due procurement methodologies.
• Appointment of Procurement, Bid Evaluation, and Board of Survey
• Preparation of Procurement Committee decisions and obtaining the approval of the Procurement Committee and the Chief Accounting Officer for those decisions.
• Carrying out purchases following due procurement methodologies.
• Carrying out procurement activities for maintenance and repair work.
• Preparation of annual and quarterly procurement progress review reports.
• Carrying out the necessary procurement activities through e-promise.
• Store management
• Asset management
• Supervision of Financial Division
• Responding to audit queries
• Conducting annual board of surveys and disposal of assets.
• Other duties assigned to the Division

Financial Reporting & Monitoring Branch

Preparation of annual budget estimates and all financial reports related to the Ministry.

The Division functions under the supervision of the Accountant (Financial Reporting and Monitoring) and consists of five Management Service Officers, including the Head of Branch, three Development Officers, a female Management Assistant, and a female KKS.

Main functions

• Preparation of the annual budget estimates of the Ministry.
• Preparation of the Appropriation Account and the account on an accrual basis.
• Providing financial information to the Administration Division for the preparation of the Ministry's Annual Performance Report and the preparation of the annual accounts report.
• Preparation and submission of annual accounts regarding Government Building Rent Revenue under Revenue Head 20.02.01.01 to the Auditor General, preparation of by annual estimates for arrears of revenue, and supervision of the collection of house rents.
• Supervision of financial activities of the Department of Pensions, the Sri Lanka Institute of Development Administration, and the National Council for Human Resources Development.

Since the Secretary of the Ministry of Public Administration, Provincial Councils, and Local Government has been serving as the Accounting Officer on the revenue of house rent from government buildings under revenue head 20.02.01.01 since 01.01.2015, this branch performs the following functions regarding government building rent revenue:

• Preparation of revenue estimates.
• Collection of revenue.
• Preparation of revenue account.
• Making recommendations to write off / refund from the revenue.
• Supervision of the activities in relation to the collection of revenue in arrears.
• Collection of information on government buildings.

Human Resources Payment Branch

The activities related to preparation of monthly salaries of all the officers working in the Ministry and checking of overtime / holiday payment vouchers, are carried out by this unit.

Human Resources Payment Unit consists of the Head of unit, two Development Officers and five Public Management Assistants on the subjects and one female KKS under the supervision of Accountant (Payment).

Main functions

• Preparation of the salaries of the staff of the Ministry.
• Calculation & Checking of overtime and other allowances and overtime entitled to the staff and submission of them for the payment after verification.
• Payment of loans to the officers in relation to the advance B account of public officers.
• Preparation of advance B account of public officers as per FR 506 D.
• Submission of monthly pension and gratuity of retired officers to divisional secretariats after calculations.
• Providing information regarding the recovery of contribution to Public Servants’ Provident Fund to the Department of Pensions.

Payment Branch

The main functions of the division are to handle payments related to all recurrent and capital expenditure of the Ministry, the accounting of revenue, and the submission of monthly reports regarding revenue and expenditure to the General Treasury. In connection with this, the division is also responsible for operating the Ministry's official bank account and maintaining the expenditure ledgers, the Treasury imprest account, and deposit accounts.

The Payment Branch functions under the supervision of the Accountant (Payments) and consists of seven Management Service Officers, including the Head of Branch, two Development Officers, and one KKS.

Main functions

• All payment activities related to capital and recurrent expenditure of the Ministry.
• Implementation of the Ministry's CIGAS computer program and submission of the monthly accounts summary.
• Preparation and reporting of the consolidated monthly account summary.
• Maintaining the cash book related to official bank accounts.
• Maintaining expenditure ledgers for all payments.
• Maintaining the Shroff Section for receipts and payments.
• Maintaining the General Deposit Account.
• Preparation of bank reconciliation reports and monthly account reconciliation reports.
• Preparation of Advance 'B' Accounts of the Ministry and the divisions under it.
• Preparation of annual imprest applications for the Ministry of Public Administration, Provincial Councils and Local Government, obtaining the annual imprest limits from the Treasury, and issuing monthly imprests to sub-offices.