Recruitment

Recruitments are made by the Heads of Departments after obtaining the approval of the Director General of Management Services and Director General of Combined Services.

Qualifications

• Shall be not less than 18 years and not more than 45 years of age as at the closing date of applications.
• Shall have passed 06 subjects with two Credit passes at the GCE O/L examination in not more than two sittings.

Confirmation in Service

Those who are appointed to Class III shall pass the first efficiency bar examination before the lapse of three years, in order to be confirmed in the service.

This examination will be conducted by the Heads of Departments.

Promotion

Once the particulars of the officers, who have satisfied relevant qualifications, are submitted by the respective Heads of departments in accordance with the prescribed specimen along with the recommendations of the Secretary of the Ministry, the Director General will issue the letters of promotion.

Promotion to Grade II

Officers who have completed an active and satisfactory period of service of ten years in Grade III and earned 10 salary increments shall be promoted to Grade II.

Qualifications to be satisfied

• Shall have been confirmed in the appointment
• Shall have completed an active and satisfactory period of service of ten years in Grade III and have earned 10 salary increments
• Shall have proved a performance at average level or above during the 10 years period immediately preceding the date of promotion according to the approved performance evaluation procedure
• Shall have completed a satisfactory service of 5 years immediately preceding the date of promotion
• Shall have obtained proficiency in the other official language at the relevant level
• Shall have passed the relevant efficiency bar examination on due date

Promotion to Grade I

Officers who have completed an active and satisfactory period of service of nine years in Grade II and earned 09 salary increments shall be promoted to Grade I.

Qualifications to be satisfied

• Shall have completed a minimum of nine (09) years’ satisfactory and active period of service in Grade II and earned nine (09) salary increments
• Shall have completed a satisfactory service of five (05) years immediately preceding the date of promotion
• Shall have proved a performance at average level or above during the 09 years period immediately preceding the date of promotion according to the approved performance evaluation procedure
• Shall have passed the relevant efficiency bar examination on due date

Promotion to Special Grade

Officers who have completed an active and satisfactory period of service of nine years in Grade II and earned 09 salary increments shall be promoted to Grade I.

Qualifications to be satisfied

• Shall have completed a minimum of nine (09) years’ satisfactory and active period of service in Grade II and earned nine (09) salary increments
• Shall have completed a satisfactory service of five (05) years immediately preceding the date of promotion
• Shall have proved a performance at average level or above during the 09 years period immediately preceding the date of promotion according to the approved performance evaluation procedure
• Shall have passed the relevant efficiency bar examination on due date

“Period of satisfactory service” shall mean:

An officer who has not been punished (except warning) for an offence committed within 5 years immediately preceding the date of applying for promotion shall be deemed to have completed a period of satisfactory service.

Assignment of duties

• The Head of Department shall assign duties based on the service requirement, seniority and experience
• Promotions shall not be made depending on the vacancies. The Head of Department shall have the authority to engage an employee in a post belonging to the next higher Grade when it is not possible to assign duties in a post belonging to the same Grade

Transfers

Transfers are made in the following manner.

• Transfer between ministries – by the Director General
• Transfer between departments of the same Ministry – by the Secretary of the Ministry informing the Director General
• Transfer within the same department – by the Head of the department informing the Director General

Grade I

• Telephone Operator
• Record Keeper
• Book Binder
• Duplicating Machine Operator
• ‍Photocopy Machine Operator

Grade II

• KKS
• Cycle Orderly
• Orderly

Grade III

• Office Labourer
• Sweeper
• Gardner
• Watcher
• Sanitary Labourer

Current Service Minute and Revisions

No.	Date	Pdf	Size
Service Minute of Office Employees Service Gazette Extraordinary of Democratic Socialist Republic of Sri Lanka No 1777/35	2012.09.27		[130 KB]
Revision No 01 Gazette Extraordinary of Democratic Socialist Republic of Sri Lanka No 1820/4	2013.07.23		[50 KB]

Previous Service Minute and Revisions

No.	Date	Pdf	Size
Service Minute of Office Employees Service Ceylon Government Gazette Extraordinary No 14,811/7	1968.07.26		[953 KB]
Service Minute of Office Employees Service Gazette Extraordinary of Democratic Socialist Republic of Sri Lanka No 660/10	1991.05.03		[603 KB]
Service Minute of Office Employees Service Revision No 01 Gazette Extraordinary of Democratic Socialist Republic of Sri Lanka No 722/16 (Amendment of previous Service Minute 660/10)	1992.07.08		[1.09 MB]
Service Minute of Office Employees Service Gazette Extraordinary of Democratic Socialist Republic of Sri Lanka No 1229/17	2002.03.30		[1.52 MB]
Service Minute of Office Employees Service (previous Service Minute) Gazette Extraordinary of Democratic Socialist Republic of Sri Lanka No 1258/20	2002.10.18		[123 KB]

Related Circulars

Circuler No.	Name	Date	Pdf
26/1999	Confirmation of Temporary, Casual and Substitute Employees of Minor Grades in the Public Service	1999.11.23
27/2001	Confirmation of Employees recruited on Temporary, Casual, Substitute and Contract basis in the Public Institute, State	2001.10.29
13/2005	Granting permenent statusto employees recruited to Govt.Institutions,Corpo. & Sta. Boards on Temporary, Casual Sustitute	2005.07.28
21/2006	Granting permanent status to employees recruited to Government Institutions, Corporations and Statutory Boards on Tempor	2006.12.06
21/2006(I)	Granting permanent status to employees recruited to Government Institutions, Corporations and Statutory Boards on Tempor	2007.07.17
21/2006(II)	Granting permanent status to employees recruited to Government Institutions, Corporations and Statutory Boards on Tempor	2007.11.19
21/2006(III)	Granting permanent status to employees recruited to Government Institutions, Corporations and Statutory Boards on Tempor	2008.04.07
21/2006(IV)	Granting permanent status to employees recruited to Government Institutions, Corporations and Statutory Boards on Tempor	2008.07.30
20/2009	Grating permanent status to employees in Primary Grade appointed in the Public Service and Provincial Public Service on Temporary, Casual, Substitute Contract and Relief Basis	2009.11.25
25/2014	Granting Permanent Appointments to the employees recruited on Temporary, Casual (on daily wages), Substitute, Contract or Relief Basis, as per Budget Proposals 2015	2014.11.12
25/2014(I)	Granting Permanent Appointments to the employees recruited on Temporary, Casual (on daily wages), Substitute, Contract or Relief Basis, as per Budget Proposals 2015	2014.12.29
25/2014(II)	Granting Permanent Appointments to the employees recruited on Temporary, Casual (on daily wages), Substitute, Contract or Relief Basis, as per Budget Proposals 2015	2016.04.04
17/2018	Confirmation of Management Assistant and Primary Category Officers belonging to the Support Staff of Hon. Ministers/ Deputy Ministers	2018.08.23

Special Notices

#	Document Title
1	Appointing permanently the Trained Multi-Purpose Development Assistants the posts in primary grades of Public Service recruited under the Multi-Purpose Development Taskforce Department
1	Obtaining information for granting permanent appointments in Office Employees’ Service and Combined Drivers’ Service to Management Assistant and Primary Category Officers belonging to the Support Staff of Hon. Ministers/ Deputy Ministers under Public Administration Circular No. 17/2018
2	Obtaining information for granting permanent appointments to the employees recruited on Temporary, Casual (on daily wages), Substitute, Contract or Relief Basis under Public Administration Circular No. 25/2014
3	Making the affairs of the officers in the Combined Services more efficient and minimizing the use of printed documents as much as possible through the use of the website and e-mail of the Ministry
4	Obtaining information for granting permanent appointments in the Office Employees’ Service as per Cabinet Decision, No. APA/23/0160/605/012, dated 07.02.2023, to the Multipurpose Development Assistant trainees who have been recruited under the Department of Multipurpose Development Task Force