Divisions

"Reality through Third Eye"

This unit has been established in order to investigate and submit recommendations with regard to the complaints related to the Ministry of Public Administration, Home Affairs, Provincial Councils and Local Government and institutions under the Ministry.

Operational activities

Investigation

Integrated with this Ministry/About an officer of the island wide service

• Receive a complaint (Head of the institution / through the public/ Written /Oral)
• Determining to conduct a preliminary investigation / not taking action
• Nomination of an investigation officer /appointing officers
• Issuing a formal appointment letter to the designated officers
• Commencement of the investigation (Recording the statement, Examine the station)
• Preparing the preliminary investigation report at the end of the investigation
• Submission of the investigation report to the appointing authority

Research

• Identification of subject to research (Suggestions from staff, outsourced requests, institutional and research issues)
• Nomination of officers
• Pilot study on the scope of research
• Determining Data Collection Method for Research (Questionnaire, interviews, case studies)
• Collecting data using the identified method
• Analyzing the data collected
• Prepare and submit the research results report using the analyzed data

Monitoring

• Considering the progress of ongoing investigations
• Maintaining continuous contacts with the Coordinating Officers appointed by the relevant institutions to ensure that the inquiry process is efficient and productive.
• Conduct follow up visits to get reports immediately when reports are called in regarding the reports received from outside institutions.
• Follow up action taken by the Ministry when the complaint is sent to the Ministry concerned and sent to the relevant Ministry.

Organization Structure

Contact Details

Mr. N.U. Nishan Mendis Additional Secretary (Investigation and Monitoring) Tel : +94 11 2676433 (Ext - 165,129) Fax : +94 11 2698429 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.	Mr. S. Sathiyaseelan Senior Assistant Secretary Tel : +94 11 3091295 (Ext - 285,289) Fax : +94 11 2683132 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.
Mr. S.M.S.D. Gunasinghe Assistant Secretary Tel : +94 11 5657857 (Ext - 276) Fax : +94 11 2683132 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.	Mr. K.A.T.L. Wimalasena Assistant Secretary Tel : +94 11 2684223 (Ext - 167) Fax : +94 11 2683132 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. D.G.R Lasanthi Mala Administrative Officer Tel : +94 11 2650166 (Ext - 182) Fax : +94 11 2683132 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Contact Details

Internal Audit Division of the Ministry of Public Service, Provincial Councils and Local Government, operates under a Chief Internal Auditor who is directly accountable to the Secretary to the Ministry as per Financial Regulation No 133 It consists of an approved staff consisting of 12 Internal Auditors, including the Head of the Branch, an Office Assistant and a Driver.

The scope of Internal Audit Division consists of conducting internal audit activities of Ministry of Public Service, Provincial Councils and Local Government and the institutions under the Ministry, namely Department of Pensions, Sri Lanka Institute for Development Administration, Public Service Mutual Provident Association, Distant Learning Center Limited, Department of Official Languages, Official Language Commission, National Human Resources Development Council, national Institute of Language Education, Parliament Affairs Division, Official Language Division and other projects implemented under the Ministry.

Our Functions

• Special attention is drawn to the following functions of F.R. 133 when the audit activities are carried out in the institutions under the supervision of the Ministry.
• Verifying whether the internal inspection and administrative system operated within the Department/ Institution in order to avoid frauds and malpractices is successful in its activities and in the aspect planning.
• Confirming the credibility of the accounts and other reports and examining whether the required information is provided by the accounting system applied for the purpose of preparing correct financial statements.
• Evaluation of the quality of the performance of the staff of the institution in the performance of their duties and responsibilities.
• Verifying as to what extent the assets of the Department/ Institution are protected from the possible damages.
• Verifying whether the Establishment Code, Financial Regulations of the Government, Circulars and other instructions issued from time to time by the General Treasury and the Ministry in charge of the subject of public administration are followed properly.
• Verifying the adequacy of the internal administrative system applied to avoid as well as review the wastage, useless and over expenses.
• Inspection on the account procedure of the Department and the operations which causes certain expenses and verifying as to whether the properties and assets of the Department are utilized efficiently and economically.
• Conducting special investigations wherever necessary.
• Carrying out system analysis and performance analysis in order to ensure productive performance.
• Taking action as per the instructions and guidelines issued from time to time by Department of Management Audit, conducting the meetings of the Audit and Management Committee of the Ministry once in every three months, taking follow up action to verify the progress in the implementation of the decisions taken at such meetings are also fallen under the scope of this division.
• Focus on corruption, fraud and irregularities related to pensions by examining pension payments and working to resolve issues in the pension payment database and pension files.

Important documents which support the tasks and decisions of Internal Audit Division

• Establishments Code
• Financial Regulations
• Public Administration Circulars
• Management Audit Circulars
• Internal Audit Guideline

Contact Details

Mrs. O.P.R. Damayanthi Chief Internal Auditor Tel : +94 11 2667171 (Ext - 134) Fax : +94 11 2667171 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Theme of the Finance Division

Delighted customer through productive service

Objectives

• Submission of financial reports before due dates.
• Minimizing the time taken in payment process by way of streamlining the process.
• Utilization of annual budget provisions by 100%.
• Reduction of the number of audit queries received by the Ministry by 50%.
• Elimination of mistakes and omissions (by 100%).
• Ensuring the protection and maintenance of assets with the application of computerized system.

Functions

• Preparation of financial plan and control over budget.
• Implementation of financial policies in accordance with the provisions of laws, rules, regulations and circulars on financial management.
• Performance of the activities in relation to procurement, maintenance and protection of assets.
• Preparation and submission of annual financial reports, management reports and performance reports.
• Making payments in relation to recurrent and capital expenditure.
• Maintaining the advance B account of public officers within the prescribed limits and submission of annual reconciliation reports.
• Maintaining database systems and Preparation of work manuals check lists and standard formats in order to formalize the processes relevant to the financial activities and to facilitate the decision making.

Credit Values

• Efficiency + Effectiveness
• Team Sprit
• Customer Respect
• Openness and Transparency
• 100% Accuracy

Cadre Composition

Main units of Financial Division

Contact Details

Mrs. A.H.M.K.K.A. Herath Chief Financial Officer Tel : +94 11 2695682 (Ext - 400) Fax : +94 11 2698664 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. G.H. Rubasinghe Chief Accountant (Public Administration) Tel : +94 11 2682520 (Ext - 408) Fax : +94 11 2683131 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.	Vacant Accountant (Grade I) Tel : +94 11 2695723 (Ext - 410) Fax : +94 11 2695723 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Mrs. E.I.J. Liyanage Accountant (Payment) Tel : +94 11 2688651 (Ext - 406) Fax : +94 11 2695723 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.	Mrs. I.P.N.A. Pathmasekara Accountant (Financial Reporting) Tel : +94 11 2688651 (Ext - 406) Fax : +94 11 2695723 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

Vacant Administrative Officer Tel : +94 11 2697860 (Ext - 414) Fax : +94 11 2683131 E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.